1. Introduction

UnityPath Staffing LTD is committed to protecting your privacy and handling personal data in a lawful, fair and transparent manner.

This Privacy Policy explains how we collect, use, store, share and protect personal information when:

• You visit our website

• You contact us

• You apply for work through us

• We provide staffing services to your organisation

This Policy applies to candidates, workers, employees, clients, suppliers and website users.

2. Who We Are (Data Controller)

UnityPath Staffing LTD (Company Number: insert number)
Registered Office: insert Companies House registered address

Email: info@unitypath.co.uk
Phone: +44 203 137 7606

We decide how and why personal data is processed.

3. What Information We Collect

Candidates & Workers

• Name and contact details

• Address and identification documents

• Right-to-Work and immigration status

• Employment history, CV, references

• Qualifications & training records

• DBS / safeguarding checks (where applicable)

• Payroll, bank details (if engaged)

Clients & Business Contacts

• Contact details

• Organisation and job role information

• Service and contractual correspondence

Website & Form Visitors

• Information provided in forms

• IP address, browser type, device type (analytics)

• Cookies information (see Section 9)

4. Why We Process Personal Data (Lawful Basis)

PurposeLawful Basis

Recruitment and placement into rolesContractual Necessity

Right-to-Work, ID & DBS verificationLegal Obligation

Supplying staff to clientsContractual Necessity

Payroll, HR and employment administrationLegal Obligation

Service communication and updatesLegitimate Interests

Marketing email (optional)Consent

We do not sell personal data.

5. Sharing Personal Data

We may share data with trusted third parties including:

• Clients hiring workers

• Payroll & payment providers

• Training & compliance services

• DBS and background check agencies

• Regulatory bodies (e.g., HMRC, Home Office, Safeguarding authorities)

All third parties must comply with UK Data Protection law.

6. International Data Transfers

If personal data is transferred outside the UK, we ensure legal safeguards such as:

• Adequacy decisions, or

• Standard Contractual Clauses (SCCs)

No data is transferred internationally without assessment and documented controls.

7. Data Security

We use organisational and technical security controls to protect data, including:

• Secure encrypted systems

• Identity and access controls

• Strong password authentication

• Restricted access to authorised personnel only

8. Data Retention

We only keep data as long as necessary:

Data TypeRetention

Candidate RecordsUp to 6 years after last engagement

Payroll & Financial Data6 years (HMRC requirement)

Safeguarding / DBS InformationAs required by law

Website Enquiry Data12 months or requested deletion

Data no longer required is securely destroyed.

9. Cookies

Our website uses cookies to:

• Analyse website performance

• Improve user experience

Users can manage or refuse cookies through browser settings.

10. Your Rights

You have the right to:

• Request access to your data

• Request correction or deletion

• Restrict or object to processing

• Withdraw consent (where applicable)

• Request data portability

Submit Requests To:
📧 info@unitypath.co.uk

We will respond within one calendar month.